General Assembly Planning Calendar Template

G-120: 
Decision (CC): Date, Host committee and Venue decided.
Host committee members should be named as part of proposals. 

G-105: 
Notice: Timeline notice goes out to CA Greens 
- notice to county contact list and SC/WG e-lists

G-84 until G-42: 
Decision (Liason to SoS): Determine which counties are active 
- determination by GPCA Liason to Secretary of State (or “other rep of CC”).  Once determination made, 100 delegate seats allocated to active counties. 
- notice to county contacts and SC/WG e-lists 
http://www.cagreens.org/liaison/delegates.html (determination)
http://ss.ca.gov/elections/elections_u.htm (reports of registration)

G-80: 
Deadline (WGs, Commitees): Submission of Proposals (First Draft)
- submitted (preferably in.doc and .html form) to General Assembly Agenda Planning Sub-Committee (GAP) at agenda-team@cagreens.org (mailto:agenda-team@cagreens.org)
- template for proposals: http://www.cagreens.org/cc/internal/admin/PropFormat.rtf 

G-70: 
Deadline (WGs, Commitees): Submission of Proposals (Final Draft) 
- submitted (preferably in.doc and .html form) to General Assembly Agenda Planning Sub-Committee (GAP) at agenda-team@cagreens.org 

G-63: 
Decision (GAP): Agenda Committee approves draft agenda to submit to Coordinating Committee

G-46: 
Decision (CC): Coordinating Committee approves draft agenda to submit to General Assembly

G-43: 
Notice (GAP): Publishing Plenary Packet (proposals/other agenda items) 
- publish in .pdf format on www.cagreens.org/plenary via "link to password-protected agenda packet"; 
- publish in .html form on www.cagreens.org/plenary via "link to password-protected agenda packet";
- publish on web-based discussion page
- notice to county contact list and SC/WG e-lists

G-33: 
Deadline (Host Committee): 
- Host Committee provides necessary registration information to GPCA-IT for inclusion on registration page on www.cagreens.org/plenary

G-30: 
Notice (GAP): Publishing Plenary Packet (logistics)
- publish in .pdf format on www.cagreens.org/plenary via "link to password-protected agenda packet"

G-30: 
Notice (GAP): Open of registration 
- publish on www.cagreens.org/plenary
- notice to county contact list and SC/WG e-lists 
- notice included in banner of www.cagreens.org home page

G-01: 
Decision (CC): Coordinating Committee meets for final draft agenda review

G-00: 
Decision (GA): Agenda approval at beginning of General Assembly, day one

G+01:
Decision (GA): Agenda approval at beginning of General Assembly, day two (if necessary)

G+14:
Report (WGs): Updating Working Group Membership 
Working Group Membership update filed with CC by WG Co-Cos

G+14: 
Report (Minutes Taker): Submission of Draft Minutes to Agenda Committee
- official minutes to contain ‘decisions taken’ (including full text of proposals passed), ‘amendments accepted’, ‘votes cast/consensus reached’, ‘approval threshold’, ‘outstanding concerns’, ‘delegates present’, ‘counties present’, ‘regions present’, ‘quorum counts’

G+21: 
Notice (CC, GAP): Circulation of Draft Minutes 
- publish on www.cagreens.org/plenary via "link to password-protected agenda packet"; 
- notice to county contact list and SC/WG e-lists